RULES & REGULATIONS

 

A. Name of the Society

The association is registered under the name of “Eating Disorders Association of Pakistan” under the Societies Registration Act, 1860.

B. Registered Office

The registered office of the society is situated in Islamabad, Pakistan.

C. Membership of the Society

The subscribers to the Memorandum and such other persons as shall be admitted to membership in accordance with these Regulations shall be members of the association and shall be entered in the Register of Members maintained in accordance herewith.

D. Number of members

For the purpose of registration the number of members of the association is hereby declared to be unlimited.

Application for membership

Any person who desires to be admitted to membership in any class shall sign and deliver to the Society an application for admission specifying the class of membership sought and framed in such terms as the Board shall require accompanied by the payment of the prescribed admission fee, if any, and one year's subscription in advance (if applicable). It shall be open to the Board to accept or reject any application for membership without assigning any reason for such acceptance or rejection, as the case may be.

Categories of members

There shall be following categories of members:

Founder Members: The subscribers to the Memorandum of Association shall be the Founder Members.

Professional Membership

Professional membership reflects high standard of medical or paramedical knowledge. Individuals with a postgraduate-level qualification who have worked in the fields of psychology, psychiatry, medicine, pharmacy,nutrition, dietetics, nursing, social work, or any relevant field for a minimum of 2 years are welcome to apply for this membership.

 Community Memberships

Community memberships are open to all individuals for community who want to support our mission and vision.

Volunteer Memberships

Membership as volunteer is for students who are currently enrolled in a relevant undergraduate program and individuals who have completed and earned a relevant undergraduate degree who are not practicing in a relevant field.

Exclusion from membership

Any member of any class (other than honorary members) may be excluded by a resolution passed by a majority of 3/41h of the members present at a General meeting called for the said purpose. Such member or members shall be given fourteen clear days’ notice of the General meeting and shall be entitled to attend the meeting and be heard there at but shall not participate in the voting. Any member excluded from the membership of the Society shall nevertheless remain liable to pay to the Society all moneys which, at the time of his ceasing to be member, may be due from him to the Society.

E. Disqualification

The office of members of the Board shall be vacated if the member;

a.is found to be of unsound mind by a Court of competent jurisdiction; or

b.has shown lack of fiduciary behavior as a director of any company and a declaration to this effect has been made by the competent court; or

c.accept or hold any office of profit under the Society; or

d.is convicted by a competent Court for an offence involving moral turpitude; or

e.Accepts any loan or honorarium from the Society.

f.Provided, however, that the office of a member of the Board shall not be vacated by reason that the member concerned is a director or member of any company or corporation which has entered into contracts or done work for the association but the member concerned shall not vote in respect of any such contract or work and if he does so, his vote shall not be counted.

g.Fails to attend three consecutive meetings without prior intimation or justification.

F. Elections

The elections of the association will be held after completing its one year. Only Founder members shall have the right to vote and the members of these classes alone shall be eligible to be elected as members of the Board and shall each have one vote.

G.Duties of Office Bearers

President

President shall chair meetings of the General Body and Executive Committee. The president shall also represent association on all platforms. President shall have the powers to authorize any expenditure in case of any requirement after prior approval from any member of the Board of Governors. 

Vice President

Vice president shall have responsibilities similar to president except financial and administrative powers.

Chief Operations Officer

Participates and recommends in the formulation of policies and makes decisions within existing policies as they have been approved by the Board of Directors. Plans, organizes, directs and coordinates the team, programs and activities of the association to assure that the objectives are attained, plans fulfilled and member needs met.

General Secretary

Will prepare and maintain any official documents of the association. It shall be the duty of the secretary to keep membership records; record attendance at meetings; send out notices of board and committee meetings; record, preserve and email the minutes of such meetings; report annually the memberships including new and old as well as resignations, provide monthly attendance report.

Chief Financial Officer

Chief Financial Officer shall be responsible for managing all financial accounts and transactions of the societies. He shall keep charge and control of all cash, securities, books and other documents and vouchers for all payments made and receipts issued on behalf of the society. He shall prepare the annual statement of account, the balance sheet, the monthly financial statements and other statements as the Board may request;

Support & Training Director

 Will be in charge of developing a plan to provide support to people with eating disorders. Will also ensure to deliver accredited trainings to all the members of the association as well as potential members in line with the objectives of the association.

Fundraising Director

To increase the income of the association by a variety of means, including preparation of grant applications, approaching charitable trusts and companies for support and engaging individuals in fundraising activities. To communicate sponsorship and fund-raising opportunities of the association to an identified and agreed range of suppliers.

Marketing & PR Director

Develops and manages the marketing strategy for the association’s programs and services. Is in charge of all the association’s communication and public relations activities.

Research Director

Will be in charge of proposing, planning and conducting research projects in line with the objectives of the association.

H.Source of Income

The funds of association shall consist of contribution from members.

I.Annual Audit

Once at least in every year the accounts of the association shall be examined and audited by a chartered accountant duly appointed by the association. The remuneration of the auditor may be fixed by the association in general meeting.

J.Bank Account

The books of accounts (inclusive of supporting documents. vouchers, contracts and other papers) shall be kept at the registered office of the association or at such other place as the Board shall think fit and shall be open to inspection at any time by members of the Board during business hours.

K.Meeting

The Board may meet together for despatch of business, adjourn and otherwise regulate their meetings and proceedings as they think fit. Questions arising at any meeting of the Board shall be decided by a majority of votes. In case of an equality of votes the Chairman shall have a second or casting vote. The Secretary or any two members of the Board may at any time summon a meeting of the Board.  The Board shall hold not less than four meetings in every year and shall preferably meet once in each quarter. A notice of not less than 14 days shall be given of each meeting. Provided that a meeting may be held at shorter notice if not less than two-thirds of the Board members so agree.

L. Quorum

No business shall be transacted at any general meeting unless a quorum of members is present at the time when the meeting proceeds to business. Five members of the association entitled to vote shall be the quorum for a general meeting.

M. Amendment

The board of governors will be called for making any amendments in constitution and will make such amendments in 2/3rd majority of the executive committee. 

N. Dissolution

In the event of dissolution of the association its assets left after meeting its liabilities, if any shall be transferred to any other society with same aims and objects and registered under society’s registration act 1860. 

O. Board of Governors

Save as otherwise decided in a General meeting the number of the members of the Board shall not be less than four nor more than ten.

P. Executive Committee

There shall be an executive committee appointed by Board of Governors. The executive committee consists of the following:

l  General Secretary

l  Support and Training Director

l  Fundraising Director

l  Marketing and PR Director

l  Research Director

l  Head Representatives